We believe the best digital asset management software should provide power and flexibility. CORTEX | DAM is versatile enough to serve any user — from novice to veteran library scientist — in any industry, and is simple to use without training, yet it is a rabbit hole of power.
1Gb/s connection to the Internet Backbone
OL servers have a 1Gb/s connection to the Internet Backbone, allowing for fast and consistent upload speed
No limit for Cortex on file size that can be uploaded (i.e. 50GB, 100GB or larger)
The available server storage space is the only limiting factor.
No limit on storage capacity
There is no limitation on how much storage Cortex can connect to. If storage is added on the server side, Cortex will utilize it.
Preset transcode formats are suggested to users on download.
Examples for images: social media, web quality, print/press quality, original file, etc.
Examples for videos: web low, streaming format, original file, etc.
Custom Transcode Specifications for Images
Users can specify custom transcode specifications on download. For example, Format: jpg, tif, bmp, png, jp2, etc. ; Quality ; Colorspace (sRGB, Adobe RGB (1998), Apple RGB, DonRGB etc.) ; Resolution (dpi) ; Dimensions width/height (px)
Custom Transcode Specifications for Videos
On-the-fly conversion of video files to user requirements. For example: Container (MP4, MOV, AVI, FLV etc.) ; Video Codec ; Video Bitrate , Resolution ; Audio Codec and Audio Bitrate.
Download multiple sizes/formats of assets in a batch
Authorized users can prioritize system processes in a queue, e.g. high priority request for transcode/download manually moved before a large import job or export process
Display download queue and status of download process (status bar/percentage complete) in user dashboard
Download and transcode multiple assets at once. Download starts immediately.
Embed IPTC metadata into files upon download
Metadata fields such as credit, permission, title are associated with assets when distributed to 3rd parties
Download metadata via text files. Bulk download metadata for a selection of images.
Enrich your assets
ENRICH ASSETS THROUGH THE EXTENSION OF METADATA
Powerful interface for batch editing metadata (individual or multiple fields) and keywords on selected assets
Efficient cataloging/tagging with existing vocabulary terms (e.g. autocomplete)
Generate time-based annotations through the ingest of time-stamped text files (e.g. closed caption files, transcript)
Manual time-based annotations through user-defined in/out points
No limit on the custom metadata fields and custom asset types you can create
Attach business rules to metadata, e.g. controlled entry of dates, values in authority list, etc.
Save time and ensure consistency through inheritance of selected metadata from hierarchical relationships (e.g. parent folder to child)
Provide key metadata in multiple languages (including Asian languages)
3rd party agencies can upload final video content and enter required metadata
Tag content with your choice of metadata such as: creation date, author/owner, credit, keywords, rights, etc.
LOGS / METRICS / REPORTING
Track and display assets use and download history
Track and display assets revision history
Track who assets were sent to, when (date/time) and why (purpose/usage)
Record past approvals of assets, including date/time and who approved
Log all system processes at the asset level (ingest, versioning, checksum validation, etc.)
Extensive suite of reports based on vast choice of criteria and exportable in XML, CSV and HTML formats.
Produce customizable reports on popular search terms/queries ; upload ; download ; usage ; assets by photographer/cameraman/contributor, etc.
Record workflow processes, outcomes, associated users, and internal correspondence available
Link and Relate assets together
CREATE RELATIONSHIPS BETWEEN ASSETS
Automated and manual creation of relationships between assets, e.g. parent/child, versions, derivative assets
Group assets into multiple types of containers (folders, virtual folders - for curated or repurposed content, lightboxes).
Create empty containers if you want.
Create sub-containers within containers (unlimited number of levels in the hierarchy)
Create as many containers as you want, each with unique ID and metadata. Assets can belong to an unlimited number of containers.
Relate contracts, correspondence, transcripts, notes, and other relevant documentation to assets
Associate and display hierarchical (parent/child, sibling, and derivative) and non-hierarchical relationships between assets. See all containers an asset belongs to.
Create audio/video playlists
Display assets and events on a timeline/calendar
Maintain all versions of assets and track all version history including time/date of version and upload user
UNIQUE ID CODES
Each piece of information in the DAM has unique ID code (asset, container, user record, keyword, photographer record, etc.) to guarantee the integrity of the system
Collaborate inhouse and externally
COMMENTING & SHARING
Users can comment on assets, annotate assets, and be notified on new comments on assets they are assigned to
Collaborate on shared projects/containers/lightboxes with specific users
Users can comment/review/approve assets and projects simultaneously (no check in/check out requirements)
Establish "ownership" of assets
Dedicated interface for users to review assets for accuracy before approval (i.e. credits, date, time, place)
Publish content in real-time
3rd party agencies can upload rough video cuts for multiple users to review
See log of communications relating to assets and projects
Users can send comments or questions to the asset owner
Display project production and approval status to users
Allow 3rd party users to approve or reject assets for use
Search based on approval status
Workflows for maximum efficiency
MANAGE WORKFLOWS & NOTIFICATIONS
Automatically alert users when assets or projects are assigned to them for approval or receive approval
Automatically alert users on changes to folders they are watching (e.g. new assets are uploaded, assets are altered, approval tasks are assigned, etc.)
Automatically alert users when assets are flagged with incomplete required metadata or need review
Notifications through email and user dashboard in DAM
Configure workflows, including assignment of tasks to specific users, status, and conditions
Example status: To do / Done ; To be decided / Approved / Rejected ; etc.
Example conditions: the Title field is empty ; the color profile of the image is different than Adobe RGB (1998) ; the video bitrate is below 240 kbit/s, etc.
Configure alerts based on specific users, and frequency of reminders when tasks remain pending.
Automatically re-route workflows depending on user availability and response
Customize distribution workflows based on specific tag in the asset and on required approval process milestones
Users can create, edit, and assign workflows on assets they own or on which they have appropriate permissions
Schedule the publication of assets with publication date
Quick search with autocomplete based on existing vocabulary terms
Search on all IPTC Core fields of the metadata
Users can search the DAM on criteria such as: file name, date (created and/or last modified), topic, category, author name, project name, rights duration, usage rights, i.e. print, web, mobile, etc., territory/country, campaign name, asset attributes, keywords, people, country, etc.
Search for audiovisual segments based on specific time tags and annotations
Users can save their preferred searches
Index and return search results based on preferred and non-preferred vocabulary terms (synonyms, stems)
PUBLIC-FACING WEB INTERFACE
Customizable DAM homepage
Easy-to-manage, customizable homepage to promote content (e.g. Latest upload, Most popular, Editor’s pick etc.), or to present content based on user location or login (e.g. country-specific homepage, content-specific homepage, etc.)
Public-facing, intuitive, web interface for 3rd party/public users to search for, and retrieve approved assets
Branded interface with your preferred design, corporate colors, logo, etc.
Users can choose their preferred language and search in multiple languages (including Asian characters)
You can have multiple sites with different URLs (e.g. based on country/language, based on type of content, etc.) - all your sites' content is driven by a single, central, DAM system
Include pages, forms and widgets - e.g. About, Contact, Help, Feedback form, Live Chat, Subscribe to Newsletter, etc.
Customizable user self-registration forms
PRESENTATION OF SEARCH RESULTS
Search and refine search results by asset type, e.g. Images, Videos, Folders, etc.
Faceted search and browsing/navigation of assets. Facets/filters are configured by the Administrator.
See the number of results returned in a search and the number of results associated with each facet in the current search.
Select/Deselect multiple facets to narrow search results dynamically (no need to make a new search)
Multiple display modes for search results: small, medium, or large thumbnails, with or without metadata, list view, text only search results - for low bandwidth countries, etc.
Change the sorting of results by relevance, date (create or edit date), alphabetical, etc.
Change the number of results displayed per page in the interface (e.g. 30, 60 or 120 assets per page)
Enlarge image thumbnail on mouse over
SUGGESTIONS FOR RELATED RESULTS
Give related results based on fuzzy search of similar terms
Give related results based on conceptually similar assets (based on algorithm across metadata)
Give related results based on similar color tones
Navigate assets by keywords
Navigate assets by photographer
Navigate assets through folders and virtual folders they belong to ("see more")
Browse assets by Categories / by Year, etc.
Preview & Request
Play audiovisual assets in a popup frame, directly from the browsing and search results interface
Storyboarding preview for video (timecodes with corresponding thumbnail images)
Audio scrubbing / Video fast forward
Asset preview specific to asset type - includes larger preview, metadata relevant to asset type, etc.
Advanced viewing tools: zoom in images, rotate, comparison, tooltips
View paginated assets within the application (e.g. multi-pages PDF)
Automated watermarked assets preview for non-authorized users
View assets in the context of a project or campaign
Show asset usage / statistic
GROUP AND SHARE ASSETS WITH LIGHTBOXES
"Bookmark" assets by adding them to lightboxes. Create as many lightboxes as you want.
Users can favorite or rate assets
Email or share lightbox with other users
Share comments on a lightbox
Users can request download authorization from the system
Users can request access to restricted assets
Alert specified users immediately of any request, and provide monthly reports on request based on user name, date of request, assets requested, and declared usage
Users can specify image parameters (e.g., print size, border, matte/glossy) when requesting a print job
Users can provide separate Bill To and Ship To (delivery information) addresses for physical prints requested
Requests can be sent to multiple users simultaneously (e.g. Administrators, Legal, etc.) for review and approval
Exclusive usage: files can be “checked out” when authorized for a specific usage, and no longer available for download until the usage project has ended
OTHER USER FUNCTIONALITY
User can drag and drop assets into email
Users can personalize their profile and preferences (display options, download format, favorites)
User can print multiple assets with metadata as a Contact Sheet (PDF, JPG or PNG format)
Users have their own dashboard
Share in a controlled manner
MODULES, INTEGRATIONS AND PLUGINS
Export module: export all system tables including assets and metadata (with hierarchical relationships), contacts, etc.
Export all thesaurus/vocabularies, preserving hierarchy and term relationships
Consume APIs to query databases of other applications and acquire content automatically.
Native APIs to push or pull assets and metadata to and from DAM and other systems in your environment
Enable external applications to write to the DAM database in order to create containers and write metadata
Resolve and display identifiers from integrated external systems